Printers are the workhorses of many offices, quietly handling everything from invoices and reports to client presentations and essential business documents. But what happens when that reliable machine suddenly stops working?
A printer breakdown may seem like a minor inconvenience—until it disrupts productivity, delays operations, and leads to unexpected costs that far exceed a routine maintenance check.
Many businesses overlook the importance of office copier and printer maintenance, assuming these machines will continue running smoothly without much attention. Unfortunately, neglecting regular upkeep can lead to frequent paper jams, poor print quality, costly repairs, and even premature equipment failure.
When a printer is down, employees waste valuable time troubleshooting errors, IT teams get bogged down with unnecessary support tickets, and workplace efficiency suffers.
Beyond the immediate hassle, failing to maintain your printer can have financial consequences. Hidden costs such as expensive emergency repairs, excessive toner or paper waste, and even lost business opportunities due to delays can add up quickly.
If your organization relies on printing for day-to-day operations, a poorly maintained printer could cost you more than you realize.
So, what are the actual costs of neglecting printer maintenance, and how can you avoid them? In this article, we’ll break down a neglected printer's financial and operational impacts and offer practical solutions to keep your business running smoothly.
How Printer Repair Services Improve the Efficiency of Your Company
Managed print services can take much of the hassle of maintaining and repairing your printers. A single breakdown can create a bottleneck in your company that delays projects and impacts your company's ability to make money.
Improve Device Reliability
Commercial printers are expensive and have many parts that can break down over time. When you commit to a managed print service, you can ensure that your printers are cared for, and most issues can be resolved before a repair is needed.
If you do need a repair, you already have a trusted contact who can typically deploy the same day to get your printer operational again. Additionally, a professional printer repair service can review your output and help you build the right environment to meet your business's actual demands.
Benefits of a Monthly Subscription
Printers have parts that need to be replaced. Toner, drum, and other consumable items must be regularly checked and upgraded to ensure reliable operation. A managed print service includes all of the labor required to repair and maintain your printers.
It's time to stop making your employees take care of printer issues. Every minute an unqualified employee spends fiddling with a printer is money wasted. You're paying your employees a premium salary or wage to complete a job, not mess with electronics.
The Cost of Repairs & Copier Maintenance
Repairs can often be costly, especially if a printer hasn't been adequately maintained. When you go with a company that helps you maintain your printers, you can include the cost of most, if not all, repairs in the monthly fee. This can drastically reduce your stress and improve your company's overall efficiency.
To learn more about office copiers and all things office technology-related, reach out to us today!
